If you’re sending a text only email (Many mobile devices will send these out – including iPhones and Blackberries), Exchange will have to convert your signature to a text only format. You could get more creative with the HTML in the signature, inserting company logos, or creating tables.
Now when a mail matching our criteria is processed by Exchange, it should have our name added in bold, along with our phone number. We will also need to add some very basic HTML to format the signature:
#CREATE EMAIL SIGNATURE IN OUTLOOK 2010 FULL#
Unfortunately not all AD attributes will work, but there are a number of useful ones available, the full list is provided on Microsoft TechNet.įor our next signature, go back and edit the previous transport rule you created, and edit the disclaimer text to include some dynamic attributes. The best aspect of adding signatures via Exchange transport rules is the fact that certain attributes from Active Directory can be dynamically inserted into the signatures – just insert the attribute name into the disclaimer text in the transport rule, with ‘%%’ on either side of the attribute name (e.g. At this stage, if you send an email that matches the criteria in step 1 of the wizard, you should see your signature applied. Once you’ve added this exclusion rule, the wizard will confirm your choices, and then create the transport rule. Due to this fact, I always add an exclusion rule, for any email with ‘FW:’ or ‘RE:’ in the subject, in order to prevent a build up of signatures right at the end of an email conversation, which could confuse people. If you want to have a signature at the end of each reply, you will need to look into 3 rd party solutions. In step two of the transport rule wizard, you will need to chose the ‘append disclaimer text’ action, and then enter your text by clicking the appropriate hyperlink in the bottom pane of the wizard.īefore we move on to step 3 of the wizard, you should be aware that signatures and disclaimers can only be appended to the absolute end of emails. Have a look through the options available to you in step 1, they are quite flexible with who the rules can be applied to. In your first instance, it’s probably a good idea just to apply it to yourself to test with, later you can apply the rule to other individuals, distribution groups etc. The Transport Rule wizard should then start, you’ll need to provide a name for your rule, and then select which user or group of users this rule should apply to. If you set this signature with logo or image as default signature, the inserted logo or image and original signature information will show in every message you compose automatically.To get started with a basic signature, open the Exchange Management Console, and navigate to: ‘Organization Configuration’ > ‘Hub Transport’, then select the ‘Transport Rules’ tab, finally click the ‘New Transport Rule’ link in the actions pane on the right. Note: Up to now you have inserted your logo or image into selected signature. Click the OK button in the Signature and Stationery dialog box. After clicking the Insert button, you can see the logo or image is inserted in the signature.ħ.
In the Insert Picture dialog box, select the logo or image you will insert, and click the Insert button. In the Edit signature section, place the cursor at the position where you will insert a logo or image.Ħ. In the Signature and Stationery dialog box, select one signature that you will add a logo or image to in the Select signature to edit box.Ĥ. Click the Signatures item in the drop down list.ģ. In the Message window, click the Signature button in the Include group under Message tab.Īpart from the way above, you can also get the Signature button in the Include group under the Insert tab.Ģ. And then you can insert your logo or images into signature with following steps:ġ. First of all, save your logo as an image.
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